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Homer Hockey Association
Board Minutes
Homer Hockey Association
Board of Directors Meeting
Wednesday, October 21, 2009
6:15 p.m.
Members present: Cinda Martin, Laura Sheldon, Kim Duggar, Matt Wise, Brandon Grochow, Emily Hutchison, Lisa Harbold-Pitta
and Leslie Slater
Members absent: Chip Duggan
Others present: Tommie CarlinSchauer, Manager, Heidi Stage, Bookkeeper Scott Simmons(left 6:38) and Dina Marion
Guest Comments: Scott shared with the board as a member of the association, what he is hearing from other members. He shared that communication continues to be a problem and provided some good suggestions.
Secondly, he voiced concerns regarding the management style at the rink.
Third, he stated he feels the Mite team should be split into two teams: Mite C and Mite D.
Meeting was called to order at 6:24p.m.
President’s Report:
- Matching grant status – requested $1275 from Homer Foundation last week. Another $800 was received from team donations. This fulfills the requirements of the grant in order to make the final funds request.
- Hoka Hey – spoke with representative, they are coming to Homer and trying to lease the chip area on the Spit for the end of the road concert; they are planning to charge admission for their event with proceeds being split between HHA and the Elks Wounded Warrior program
- Petro Marine advertisement – sent letter to Cheryl Beckham to see if they would consider continuing their advertisement; will follow up with a phone call.
September 14th and 30th Minutes: Lisa Harbold-Pitta moved to accept the minutes as written; Emily Hutchison seconded and motion carried.
Financial Report: Heidi
- P&L and Balance Sheet through 10/21/09 with previous year comparisons were handed out. October ice billings have not been sent out yet. There are unexpected expenses to report.
- Billed $20,400 at the beginning of the season with $16,000 received to date. Will continue collections as well as updating boards/banners that need to be taken down. A few new advertisers have contacted the rink.
- Working with Sundog Consultants on FY09 year end taxes; due 12/15/09.
Rink Manager Report: Tommie
- Anticipating a conservative November ice billing of $25,453; encouraging coaches to take advantage of early morning practices
- Cleaning – feels there has been a good volunteer turn out
- Remove “Homer” from rink door; tabled until Spring.
- Need cleaning supplies in locker rooms; Tommie will do.
- Parking lot light bulbs to be replaced; bulbs have been ordered.
- Need glass badly – request $ donations in newsletter.
ASHA Report: no report
House League:
- PW D State Tourney awarded to Boys & Girls Club over March 26-28th
- House League scheduling done last weekend; Squirts very successful in selling lots of ice!
Homer Hockey Assoc. Advisory Board Report: Lisa
- Registration update – Kim reported the success of registering online. This has streamlined the process all the way around.
- Mite team ready to split. Board discussed desirable numbers to comprise a team. Mites currently at 23 and Squirts at 21; Cinda commented 12 players is a good number for a team; Lisa disagreed. The issue is that the numbers are there for two teams but not enough coaches. Cinda will address the team parents at tomorrow nights practice. Evaluation scheduled for Monday at 5:30pm; Cinda will contact Scott Simmons, Vaughn Duggar, Tim Stage and Jim Brown to do the evaluations.
Laura Sheldon made a motion to split the Mite team into a Mite C and Mite D team subject to evaluations and parent commitments; Matt Wise seconded and motion carried.
- Squirt team just about ready to split. The board asked Dina, the Squirt Manager, on her opinion of splitting the team. She commented that right now there is a clear delineation of skills on the ice. Tabled until next board meeting.
- Bantam coach update – Jim Brown has taken head coach position with Todd Reekie and Vince Tillion as assistant coaches; Scott Owen helping out as well. Discussion of a current Pee Wee moving up to Bantams. Coaches will discuss amongst themselves and make recommendations to board.
- IP scheduling – we need to schedule ice and round up coaches and contact kids; in the meantime, kids have been told they can practice with their age group and have coach evaluate plus skate with IP group.
- Scholarship process – we have 2 kids that are needing assistance with ice bills; need to review and approve process and allocate funds. Currently there is $1,544 in the hardship reserve and $2,708 in the Kevin Bell Fund. Kim will contact the parties requesting assistance and tell them the procedures for applying for HHA’s scholarship/fee waiver.
- Volunteer data base – Leslie reported the list is compiled. She gave a copy to Tommie and will email Cinda with a copy.
- Newsletter - next issue.
- Website update – Heidi; please send any corrections, additions or links to Heidi.
- Gear for Girls – Blake purchased 2 sets of gear with Bob Freeland grant funds, total cost $489; will be HHA gear, marked, inventoried and signed out; Blake will notify Rich Sonnen; credit to be noted on the website in accordance with grant requirements.
- Ref Clinic – 4 Bantams signed up but have games in Anchorage; Dick will allow those 4 to attend the Soldotna ice portion of the clinic this Sunday, 10/25. Cinda requested a fee schedule to hand out to the managers.
Kevin Bell Arena Advisory Board Report:
- Dasher board sales – one trade dasher has been completed; Grog Shop, Strong Construction and Hediger Chiropractic are in the works.
Old Business:
- Vince Tillion’s Replacement – suggestions?
- Coaching Coordinator – suggestions?
- Boards stored at Twin Peaks. Cinda has not contacted them yet. Matt mentioned the boards to the Kuzmin family; there was an interest there. Cinda will contact Ken Satre to find the status of the condition of the boards.
- Matt suggested contacting Mark Vial and Bill Geragotelis as possible Mite coaches. Tommie will contact Chad from YWAM and ask the name of the local coach who helped at the camp.
New Business:
- Team bank accounts – need to update managers and change signers. Emily has taken care of this.
Comments: Dina commented that she has not heard anything negative from her team; she feels everyone is excited but anxious to see where the team is headed. She congratulated the board for things moving in the right direction.
Brandon said the majority of the negativity is coming from the adults; we need to remember this is for the kids.
Next Meeting: Wednesday, November 11th at 5:15 p.m.
Adjournment: There being no further business before the board, the meeting was adjourned at 8:18 p.m.